1063 CHEMICAL ENGINEERING TRANSACTIONS Volume 21, 2010 Editor J. J. Klemeš, H. L. Lam, P. S. Varbanov Copyright © 2010, AIDIC Servizi S.r.l., ISBN 978-88-95608-05-1 ISSN 1974-9791 DOI: 10.3303/CET1021178 Please cite this article as: Isopescu R. D., Dinu G., Pleşu V., Iancu P., Bercaru T. and Arsene I., (2010), New developments for electronic document management in university, Chemical Engineering Transactions, 21, 1063-1068 DOI: 10.3303/CET1021178 New Developments for Electronic Document Management in University Raluca Isopescu 1 *, Gheorghe Dinu 1 , Valentin Pleşu 1 , Petrica Iancu 1 , Marius Bercaru 1 , Ionut Arsene 2 1 University Politehnica of Bucharest,Centre for Technology Transfer in Process Industries,UPB-CCTIP, 1, Gh. Polizu Street, Bucharest, Romania cttip@chim.upb.ro 2 S.C. SIVECO S.A. Document management in universities is of a major importance for the development of both education and research tasks that characterize the Romanian Higher Education Institutions. The electronic document management system implemented in University POLITEHNICA of Bucharest is continuously up-graded in order to provide an efficient tool for an efficient administration and control. The system is based on customized software created by the company SIVECO Romania, which is one of the major IT software companies in Romania. The system architecture is based on a J2EE platform (Java 2 Platform, Enterprise Edition). The system is ready for possible improvements and extensions made by integrating new modules based on standardized communication protocols and an API (Application Programming Interface). Two new directions were recently developed in the field of document and workflow management: the research departments and the Human Resources department. In order to develop the workflows, some configurations were necessary, for which SIVECO and UPB teams have joined the work. The Research Centre workflows are defined for project proposals, experimental and theoretical research activities, research equipment acquisition, reports elaboration and validation. Several complex workflows were also defined for the activity in the Human Resources department. While testing the developed system, the annotation mechanism was one of the main modules considered. Some examples of new workflow implementations and developed annotation mechanism are presented. 1. Introduction Document management in universities is of a major importance for the development of both education and research tasks that characterize the Romanian Higher Education Institutions. In University POLITEHNICA of Bucharest, comprising twelve faculties and several administrative departments, an electronic document management system can provide the means for an efficient administration of the activity and good survey of the implied tasks. The document management platform in University POLITEHNICA of Bucharest is based on customized software created by the company SIVECO Romania, who already has an important expertise in this field and is one of the major IT