1.0 OBJECTIVE The main objective of using this management tool is for academic institutions range from schools and colleges to simplify their administrative process involving personnel management, inventory and payments. This system eases the process of tracking a record with its in built search option. 2.0 THE SDLC IN ACTION 2.1 PROBLEM DEFINITION The proposed system is an automated version of manual School Management System. It can handle all details about a student, teachers and non-staff. The details include student details e.g. student on bursary, student marks, paid/unpaid student, student report card and teacher/non-staff details e.g. teacher personnel details, and attendance etc. In case of manual system they need a lot of time, manpower etc. Here almost all work is computerized. So the accuracy is maintained. Maintaining backup is very easy. It can do with in a few minutes. 2.2 SYSTEM ANALYSIS The existing system was analyzed to improve the efficiency and studying the specification of the requirements is very essential in meeting the set objectives. For the development of the new system, a preliminary survey of the existing system was conducted and investigated and prototyping model was adopted. 2.2.1 EXISTING SYSTEM Today in school, student, teacher and non-staff details are entered manually. These record details are tedious task. Referring to all these records and updating is needed. There is a chance for more manual errors. Others include:  Doesn’t provide faster and effective system  Doesn’t provide good co-ordination between departments  Doesn’t provide effective forwarding system to move the file from one level to another  Difficulty in generating different reports as per the school requirement  Doesn’t facilitate the services from online SDLC – School Management Automation System (SMAS) Page 1