i ti f c n e C i o c n S f l e a r n e o n i c t e a 2 n r 0 e 1 t 1 n I ISC 2011 Proceeding of the International Conference on Social Science, Economics and Art 2011 ISC 2011 International Conference on Social Science, Economics and Art ICSSEA 2011 Organized by Indonesian Students Association Universiti Kebangsaan Malaysia Proceeding of the Cutting Edge Sciences for Future Sustainability Hotel Equatorial Bangi-Putrajaya, Malaysia, 14 - 15 January 2011 ISBN 978-983-42366-5-6 Hotel Equatorial Bangi-Putrajaya, Malaysia, 14 - 15 January 2011 An Effective Management Use of Lecture Room by Space Charging Model Ihfasuziella Ibrahim, Wan Zahari Wan Yusoff, Noor Sharipah Sultan Sidi Department of Construction and Property Management, Faculty of Technology Management, Business and Entrepreneurship, University Tun Hussein Onn Malaysia Johor, Malaysia Tel : +6074538523, GP090018@siswa.uthm.edu.my, zahari@uthm.edu.my, sharipah@uthm.edu.my Abstract— The optimization of space management contributes to efficiency and success to the most organisations. Research for space management plays important role to ensure the related organisation will achieve the target of its business goal. This research will determine the space usage for space management in UTHM as a case study and to developed space charging model that will be used. The mechanism used for effective space management will be using qualitative and quantitative approach. A study for actual lecture room used compare the time table provided by the academic management has been done. Information will also be extracted from the quantitative approach where each elements of cost will be compared to the space area used. The operation cost of management such as, electricity, mechanical and civil and other related cost will be determined to get the space tenancy cost from the analysis, level of space usage will be determined whether it was optimum or else. Noted that the space management for institute of higher learning are very critical and therefore, space and facilities management have to be the main agenda and need to be managed efficiently. Maintenance and management costs will be included in a space charging model. It can be used also for charging of rental if the space is not used as intended to. Hopefully, this research may contribute awareness to the users in using the space effectively. Keyword: Space management, waste of space, space charging model, optimization. I. INTRODUCTION Facilities management is a new field that has a potential growth in Malaysia. This new field of management will contribute to the success of an organisation whether it achieves the set targets and objectives. Through this field, second source of organisation, facilities management can better manage, production and quality will be achieve with workers, users and organisation’s customer. This will help the organisation to achieve their objectives [1]. To achieve the organisation’s objective, space must be manage effectively. Space management are very important for all organisations especially for higher education institution. Therefore, expenditure is an important thing for real estate management field. Efficient and effective space usage will be control an expenditure cost and level of productivity [2]. According [2] to their study, space management in higher education institutions is more critical compare to other institutions. Therefore, management of space and facilities within an organisation is paramount and must be dealt with efficiently. Implication cost related to physical source in an organisation such as higher education is a great thing to consider. Physical cost is valuable asset which can generate income to an organisation if effectively managed [3]. [4], says that the cost related to the physical sources are the second most important budget after the staff salary in the higher education. All the cost such as maintenance, building, and operation costs cannot be taken lightly. Therefore no space in the university and other organisation should be treated as free [3]. Although institutions of higher learning that they have a shortage of learning space, but [5] explains that most institutions of higher learning institutions are not optimizing the use of physical resources at a specific time such as the use of low on the learning session, not used in the evenings, nights, holidays and semester breaks. It will be a waste of money if the usage of space does not properly or systematically manage. Space management are very important not only for the optimisation but also related to maintenance cost of the respected property. In simple mean, operation cost and maintenance cost will be higher if more space used. As the statement [6] - [7], the space is the catalyst for the costs of other operations. Refer to a case study in UTM Skudai, buildings operation cost for the 131