International Journal of Computer Applications (0975 – 8887) Volume 109 – No. 16, January 2015 9 Computerized Preventive Maintenance Management System (CPMMS) for Haematology Department Equipments Hosam H. Osman, Mawia A. Hassan, Nihal M. Elhady and Reem M. Elrasheed Biomedical Engineering Department, Sudan University of Science and Technology, Khartoum Sudan ABSTRACT Medical devices and equipment have become very complex and are expected to operate under stringent environments. Equipment’s should be properly maintained in order to fulfil their objectives. The signs of equipment’s failure may not be apparent to clinical staff. Therefore they should be inspected periodically. Scheduled inspections help ensure the safety and efficacy of the medical equipment. A software tool is developed to implement a risk oriented prioritization of devices for equipment maintenance. First establishing an effective, efficient Computerized Preventive Maintenance Management System, collecting the data of equipments in laboratories and implement them to the system. The reports based on the inspection results, help determining a better maintenance’s schedule. General Terms Computerized Maintenance Management System (CPMMS), clinical engineering, database. Keywords Preventive Maintenance (PM), Inspection Preventive Maintenance (IPM), Computerized Maintenance Management System (CMMS), World Health Organization (WHO), Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Graphical User Interface (GUI), Log Book. 1. INTRODUCTION Medical devices are devices that directly affect human lives, so using a Preventive Maintenance program will insure the best return for money spent by prolonging device’s life and avoiding expensive corrections and emergency repairs, also it plays an important role in the process of reliability optimization [1]. In addition, a computerized maintenance management systems (CMMS) are required to manage and control asset, plant, and maintenance of devices in today’s hospitals. A CMMS is much more than just a way to schedule preventive maintenance (PM). By using a CMMS, you can create equipment logs to record events associated with a piece of equipment, provide complete inventory control system, and much more [2]. Preventive maintenance (PM)schedule, service contracts, safety procedures, measurement points, multiple meters, inspection routes, specification data (name plate), equipment downtime, and related documentation. This equipment data is used for managing day-to-day operations and historical data that can be used to help make cost effective replace or repair decisions. The data can also be used to develop additional management information, such as building equipment down time failure code hierarchies for use in maintenance management metrics [3]. If there is no clear preventive maintenance system in laboratories that leads to unexpected device’s malfunctions and high cost repairs, PM helps eliminate hazards before they develop, but there are many Problems that occur suddenly and therefore cannot be detected and prevented by PM procedures, sometimes the suppliers may not offer training to the public hospital maintenance team as result they become incompetent, not conversant with the equipment model and servicing arrangements [4]. It is important to have a well-planned and managed maintenance programme that is able to keep the medical equipment in a health-care institution reliable, safe and available for use when it is needed for diagnostic procedures, therapy, treatments and monitoring of patients. In addition, the Maintenance managers should ensure that the equipment are safe to use and complies with all required standards, specified performance criteria and should not be damaged. They should also match with the order and arrive complete with specified accessories. Equipment should be placed on a routine maintenance programme and the maintenance personnel must be trained and conversant with its use and servicing arrangements, also the availability of the technical and operational manual in every equipment being installed guarantees proper management of devices. Joint Commission on Accreditation of Healthcare Organizations (JCAHO) states “all equipment is tested at intervals not to exceed six months, unless a different interval is approved” [4], there for the procedures and Schedules are completed using the PM Form. The PM Form consolidates the processes of creating a PM work order (PM Procedure, PM Procedure Steps, PM Schedule and selecting Equipment) into one computerized preventive maintenance Management system for hematology department to ensure that medical equipment operate optimally and cost-effectively, Ensure health care services, accuracy and increase the life span of the device [5]. 2. PLANNED PREVENTIVE MAINTENANCE Planned preventive maintenance is regular, repetitive work done to keep equipment in good working order and to optimize its efficiency and accuracy. This activity involves regular, routine cleaning, lubricating, testing, calibrating and adjusting, checking for wear and tear and eventually replacing components to avoid breakdown. Productive preventive maintenance refers to the proper selection of equipment to be included in planned preventive maintenance. Decisions must be made on what to include, to reduce costs; inexpensive units that are not necessarily included in the planned preventive maintenance program can