International Journal of Recent Academic Research (ISSN: 2582-158X) Vol. 01, Issue 06, pp.226-230, September, 2019 Available online at http://www.journalijrar.com RESEARCH ARTICLE DRUG MANAGEMENT ANALYSIS IN THE DEPARTMENT OF PHARMACY HOSPITAL NACIONAL GUIDO VALADARES DILI TIMOR LESTE 2017 1, * Santana Martins, 2 Muntasir and 3 Delfim da Costa Xavier Ferreira 1 Graduate Student Master of Public Health Universidade da Paz, Timor Leste 2 1 st Supervisor for a student in this research master program of Public Health, Universidade da Paz, Timor Leste 3 2 nd Supervisor for Student in this research master program of Public Health, Universidade da Paz, Timor Leste ARTICLE INFO ABSTRACT The Department of Pharmacy is a part of the hospital that is responsible for managing drugs which includes the selection, procurement, distribution and use of drugs. This study aims to analyze the level of efficiency of drug management in the Pharmacy Department of Hospital Nacional Guido Valadares (HNGV) Dili. Timor- Leste. The research uses descriptive designs for retrospective and concurrent data. Retrospective observations include planning and drug use reports, financial reports, drug procurement reports, invoices, stocktaking reports. Concurrent observation includes the average waiting time for patient prescription services. Data is collected quantitatively and qualitatively. Data obtained from all stages of drug management in the Pharmacy Department of the HNGV Dili were analyzed by efficiency indicators using the Ministry of Health indicators (2008) and WHO (1993) when compared with other standards or research results. The results of the study show that the management system that is not yet in accordance with the standards is: the selection stage, the suitability of the drug with DOEN TL (96.19%); stage of procurement, capital / funds available with all the funds needed (86.03%); allocation of funds for drug procurement (4.23%); suitability of planning with the actual use for each drug item (88.12%); procurement of each drug item per year (4.97 times); distribution stage, drug expiration and damage (20.76%); compatibility between physical medicine and stock card (76.90%); level of drug availability (18 months); stage of use, number of items per prescription sheet (4.07 items for outpatient care and 8.23 items for hospitalization); Stage that fits the standard: the distribution stage, the average time used to serve the recipe to the patient's prescription in outpatients is 28.15 minutes, while for concoction recipes at 53.60. It ishoped that the Timor- Leste hospital will improve the effective and efficient management of drugs to ensure health services. Key Words: Drug management, Efficiency indicators. Copyright © 2019, Santana Martins et al. This is an open access article distributed under the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited. INTRODUCTION The Vision of the Ministry of Health of the Democratic Republic of Timor-Leste is to create a healthy society that is independent and fair. One of the main strategies (Grand Strategy) of the Ministry of Health of the Democratic Republic of Timor-Leste is concerning the management of pharmaceutical preparations by increasing the availability, equity and affordability of drugs and medical devices and ensuring the safety, efficacy, usefulness, and quality of pharmaceutical preparations, medical devices (Lei , 2004; Decreto-Lei, 2005). Decreto-Lei Number: 38 of 2016, Article 13 concerning Hospital Service Standards, states that Hospital pharmaceutical services are an inseparable part of the Hospital health care system which is oriented towards patient services, providing quality drugs, including clinical pharmacy services, which are affordable for all walks of life (Decreto - Lei, 2016). Therefore, if the problem of availability of drugs is not managed carefully it will harm hospitals both medically, socially, economically and reduce public confidence in Hospital services (Prabowo, 2016). Efficient and robust drug management at the Hospital ensures rational selection, planning, procurement, storage, distribution, use and availability of drugs in the right quantities, at reasonable prices, and meeting quality standards throughout the year. Effective drug management is a collaborative process involving many stakeholders that are needed to provide a health care system with a road map for continuous improvement in the pharmaceutical supply chain including cost containment with specific goals and measures of success Iqbal et al. (2017). Drug management is one of the aspects of Hospital management that is very important in the provision of overall health services, because inefficiency and drug management will hurt the Hospital, both medically, socially and economically. Hospital pharmacy installation is one - one unit in the Hospital in charge and fully responsible for the management of all aspects related to drugs / medical supplies that are circulating and used in the Hospital (Siregar and Amalia, 2003). The drug management cycle includes four basic functions, namely selection (selection), planning and procurement (distribution), distribution (distribution), and use (use) that requires support from the organization (organization), the availability of funding (financing sustainability), information management ( information management) and the development of human resources (Human Resources Management) that are in it Quick et al. (2012). Hospital Nacional Guido Valadares Dili (HNGV) functions: Providing medical services, and medical support, providing nursing services and care, conducting referral services, conducting education and training, conducting research and development, conducting general administration and finance. Good human Article History: Received 24 th June 2019, Received in revised form 27 th July 2019, Accepted 20 th August 2019, Published online 16 th September 2019. *Corresponding Author: Santana Martins