Psych Educ, Document ID: PEMJ0, doi: 10.5281/zenodo.7033238, ISSN 2822-4353 Research Article Riño & Daing 2/17 Challenges in Handling Student Records and Characteristics of Student Information Management System in Public Secondary School in Marilao South District IV Bulacan Joseph L. Riño*, Crisanto A. Daing For affiliations and correspondence, see the last page. Abstract This study aimed to determine the challenges in the management of student records and identified the characteristics of the Student Record Management System Program for 140 public secondary school teachers of Marilao South District in the Schools Division of Bulacan. It used a descriptive research design and utilized a validated researcher-made questionnaire to collect the quantitative data for this study. The findings of the study revealed that in terms of the demographic profile of the respondents, out of one hundred forty (140) teacher-respondents, 68 or 48.57% belongs to 30-39 years old, 57.14% are females, 39.28% completed undergraduate degree level of education. With regard to the length of service in 46.42% are in 6 - 15 years in service, and in terms of rank -out of fifty-two (52) or 37.14% are Teacher I. On the challenges encountered by the teachers, in entering data, it shows an average of 4.27, described as Highly Agree. On the other hand, in saving student’s information, shows that teachers perceived moderately that on the difficulties encountered by the teachers as it averages to 4.15 which is statistically described as Agree. When it comes to the characteristics of an ideal student information management system, it shows that teachers perceived moderately that as it averages to 2.83 which is statistically described as Agree. Likewise, in the usefulness and functionality, it shows that teachers perceived moderately as it averages to 4.62, Agree. There is no significant difference in the challenges encountered by the respondents when grouped according to their demographic profile. There is no significant difference in the assessment of the characteristics encountered by the respondents when grouped according to their demographic profile. Keywords: Student Information, Student Record Management System, Descriptive Research Design Introduction Technologies have sped up the ways of teaching and learning process in educational institutions and Integrated Computer Technology (ICT) integration has changed the record system among teachers. The old ways of using the written class record is now becoming outdated, most teachers are encoding and printing the grades and other records of their students. In the Philippines, one of the best examples of the Student Information Management System is when the Department of Education implemented the Learner Information System (LIS) in government schools and Community Learning Centers (CLCs) in September 2012. The implementation directed the issuance of a unique Learner Reference Number (LRN) to learners enrolled in public schools and Alternative Learning System (ALS) learners in CLCs for School Year (SY) 2012-2013. It also enabled the establishment of a centralized “Learner Registry” where basic learner information is captured, stored and accessed through a secured facility to enhance tracking and decision- making on learners at various levels of DepEd management. Further, in order to ensure that learner information are secured and protected, the collection, updating and processing of information shall be subject to the following accountabilities: The Class Adviser shall be responsible for collecting and updating information on learners in the formal school, ensuring that data captured is supported by appropriate legal documents; The Facilitator shall be responsible for collecting and updating information on learners, ensuring that data captured is supported by appropriate legal documents and that sensitive learner information are protected from unauthorized access or disclosure. The School Head shall be responsible for implementing necessary policies and procedures in his/her school to ensure that the collection and processing of learner information is carried out in accordance with the guidelines provided in this Order and that sensitive learner information are protected from unauthorized access or disclosure, DepEd through the Office of the Secretary shall ensure the security and confidentiality of learner information in the LIS and that processing of learner information and access to the same is in accordance with the provisions of the Data Privacy Act of 2012, of 2003). This law stressed that at the beginning stage of the School Management Information Systems, computerization of the school management is the basic subject of today’s school management. Principals have