INTERNATIONAL JOURNAL OF MULTIDISCIPLINARY RESEARCH AND ANALYSIS ISSN(print): 2643-9840, ISSN(online): 2643-9875 Volume 04 Issue 12 December 2021 DOI: 10.47191/ijmra/v4-i12-24, Impact Factor: 6.072 Page No.- 1935-1943 IJMRA, Volume 4 Issue 12 December 2021 www.ijmra.in Page 1935 E-Document Archiving System with SMS Support Bella Gertrude B. Alpasan 1 , Mary Jane V. Esimos 2 , Sharra Mae B. Fernandez 3 , Audrey Karyl P. Maligang 4 , Sheila Mae S. Pagayonan 5 April Rose A. Zaragosa 6 1,2,3,4,5,6 Northern Iloilo Polytechnic State College, Estancia, Iloilo Philippines ABSTRACT: The School of Institute of Information and Computer Studies is facing a problem in the submission of the documents every end of the academic year which are requirements of the Director of the IICS before signing the clearance of its faculty members. In order to fast-track the submission of the documents, an alternative solution to solve the current problem was developed, to be known as the “e-Document Archiving System with SMS Support”. Descriptive research design was used to determine whether the objectives of the study were achieved while Developmental research design was used for the developed of the software. The architectural design used in this system was n-tier architecture. Since the developed system will be deployed into local area network connecting office the IICS building, the concerned faculty where can upload and archived documents electronically. The Director could simple download and print documents in real time. A Short Message Service (SMS) Support, was also be used, as additional feature which would play a vital role as a communicating tool, that enables to send notification to concerned faculty members particularly, which required documents and deadline of submission. Based on the result and findings, uploading and downloading of required documents were accessible in real time. The usability of the feature of the developed system was operational and accessible with effectiveness and efficiency, and the performance was appropriate for the need of the users. KEYWORDS: Local, area, support, document, archive, developed 1. INTRODUCTION Today the Institute of Information and Computer Studies produced and used large number of documents in several types. Producing, sharing, copying and archiving documents are important issue. Most of the institutions and universities handle this task manually or semi-automated. However, it is face with many problems in practice since there is not an affective document management system. It is difficult to achieve necessary documents quickly when it is required and to share these documents with others when it is needed,Başıbüyük and Ergüzen (2014). One of the practical and important used of computer in school is electronic archiving system to improve the management of documents submitted to the head of the academic unit. The Institute of Information and Computer Studies (IICS) is using manual-based in submission and archiving all required documents. Every The IICS faculty submit the required documents before and after the deadline and delay of submission occurs. Hence, it prompted researchers to design, develop and implement e-Document Archiving System with SMS Support for the Institute of Information and Computer Studies. It would enable the submission of required documents to become efficient. Producing the output must be accurate, which ensures the quality, confidentiality and timeliness of the documents. Through this program, the submission of the required documents will be faster and easier to manage. This study was based on The Rapid Application Development (RAD) used as a model in the software development. A short message service (SMS) support was added to enable to send notification to the faculty the required documents and the deadline submission every end of the school year. To test the features of the developed system, a standard tool was based on ISO/IEC 2500 software characteristics were used by the end users. To evaluate the developed system, McCall’s Software Quality Criteria evaluation tool was used by IT experts who tested and evaluated the developed system. The study aimed to developed e-Document Archiving System with SMS Support to be used by the Director and Faculty of Institute of Information and Computer Studies (IICS). Moreover, it aimed to developed a web-based system that will store and